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Announcing the Top Rated Sales Email Tracking Tools for 2019

Megan Headley
Megan Headley
February 6, 2019
Awards, Sales

Announcing the Top Rated Sales Email Tracking Tools for 2019

TrustRadius Top Rated

Today, we awarded the 2019 TrustRadius Top Rated badges for Sales Email Tracking Tools. The TrustRadius Top Rated awards are the most trusted in the industry because they are an unbiased reflection of customer sentiment, based solely on user feedback and satisfaction scores. Top Rated awards are the voice of the market and are not influenced by analyst opinion, the vendor’s company size, popularity, or status as a TrustRadius customer.

Sales Email Tracking Tools

Sales email tracking tools tend to include a core set of email tracking metrics along with other capabilities that allow users to create, test, and monitor sales email campaigns. These tools help salespeople view overall email engagement by tracking metrics such as open rate, click through rate, and how far down an email prospects are reading. Sales email tracking tools are typically very easy to use and integrate with the user’s email application to provide email engagement information from inside the user’s inbox. They also don’t require any action either from the email sender or recipient in order to track an email and thus run ‘noiselessly’ in the background. Common sales email tracking tool features include email engagement metrics tracking, email templates, automated sales email cadences, email A/B testing, sales email recommendations, follow-up reminders, click-to-call, sales email scheduling, and campaign management. Most sales email tracking tools also integrate with the user’s CRM and can provide sales intelligence information about subscribers’ and prospects’ engagement history and engagement with content inside or attached to the email.

Here are the winners:


Conversica TR Score

Conversica is an automated virtual assistant software designed to help salespeople and marketers find and manage new leads.  It helps identify high-quality leads, engages prospects over email and live chat, determines when there is a sales opportunity, and provides sales representatives with relevant contact and engagement information. Conversica also has integrations with marketing automation and CRM software such as Salesforce, Marketo, and HubSpot. The majority (60%) of Conversica users on TrustRadius are from midsize businesses. While Conversica is more of a sales intelligence and lead management tool, it is also used to reach out to prospects via email and track their engagement level. Two things reviewers say Conversica does well are starting up conversations with old leads that have gone cold and engaging prospects in 1-on-1 conversations that flow easily and naturally.

“We use [Conversica] especially in our sales department to help plow through leads from events we attend or lists we generate. Conversica does a fantastic job of this task and saves our sales team a ton of time. It’s integrated into our CRM and Marketo and works extremely well.”

David Portnowitz | Chief Marketing Officer | Star2Star Communications

[easy-tweet tweet=”Conversica: Saves our sales team a ton of time.” user=”trustradius” template=”qlite”]


Outreach TR Score

Outreach is a sales engagement platform that provides sales teams with a wide range of email tracking metrics to help gauge prospect’s interest and pinpoint optimal email delivery windows. It includes features such as open and click rate tracking, Gmail integration, ability to design email sequences and cadences, Salesforce integration, email templates, automated email responses, email alerts, and the ability to group emails using lists and tags. A large majority (76%) of Outreach users on TrustRadius are from midsize businesses. According to reviewers, designing sequences and generating reports are two of Outreach’s strengths.

“With [Outreach] we are able to create ‘sequences’ which are a series of outreach touch points primarily consisting of emails, calls, and activity on LinkedIn. The semi-automated, semi-manual sequences allow us to drop a prospect into a pre-planned sequence and their interface facilitates us doing daily ‘tasks’ which are the touch points I mentioned. It helps our sales team move a lot faster and with more consistency.”

Will Sharry | Mid-Market Account Executive | Grovo

[easy-tweet tweet=”Outreach: Helps our sales team move a lot faster and with more consistency.” user=”trustradius” template=”qlite”]


Groove TR Score

Groove is a sales platform that enables salespeople to reach out to prospects, record interactions with leads and customers, automate sequences and workflows, and track sales performance across metrics. Groove includes sales email tracking capabilities with features such as open-rate and click through tracking, recording what time of day emails were opened, email templates, automated follow-up reminders, scheduled sending, and automatic syncing of inbound and outbound email records in Salesforce. The majority (67%) of Groove users on TrustRadius are from midsize businesses. Reviewers note that Groove has very strong email tracking capabilities and helps them ensure that all communications are logged in Salesforce.

“We use Groove in conjunction with Salesforce and Gmail. Groove logs email communications with accounts seamlessly. This results in more efficient documentation across the team. Additionally, we are able to see engagement with email communications. I personally love Groove for follow ups done after a large trade show. It helps me see the truly interested leads’ engagement and focus my ongoing follow up.”

Hannah Smith | US Sales Manager | LegWorks, Inc.

[easy-tweet tweet=”Groove logs email communications with accounts seamlessly.” user=”trustradius” template=”qlite”]


SalesLoft TR Score

SalesLoft is a sales engagement platform that provides sales teams with email tracking, sales dialer, meeting intelligence, and sales analytics capabilities. Along with traditional email tracking metrics such as open rates and click-through rates, SalesLoft also records what time of day an email is opened, indirect and forwarded email reply tracking, ‘how’ an email is being read with user behavior tracking, and where an email is being read. Over half of SalesLoft users (58%) on TrustRadius are from midsize businesses. Reviewers highlight that multi-channel (e.g. email and phone) cadences and data sync with their CRM are two benefits of using SalesLoft.

“SalesLoft helps us organize our outreach to prospective customers and users. It allows us to create personal and team “cadences” to set up specific messaging for different personas we sell to, automate a lot of follow up processes, and integrates with other outbound prospecting tools we use like Sendoso as well as our CRM Salesforce.”

Joey Backs | Account Executive | Heap

[easy-tweet tweet=”SalesLoft helps us organize our outreach to prospective customers and users.” user=”trustradius” template=”qlite”]


Drift TR Score

Drift is a conversational marketing platform that includes sales email tracking capabilities. One unique feature Drift offers is ‘smart sequencing’, which is designed to guide leads through a cohesive conversation rather than multiple different email, live chat, or phone conversations. Drift uses natural language processing to opt individuals in or out of receiving future emails in the sequence based on their response. It also helps eliminate redundant emails or offers so that prospects are not asked if they would like a demo three times in the same week. Reviewers on TrustRadius call out customer service and the user-friendly UI as two things Drift does especially well.

“When I first started with Drift, our account rep trained me personally. We’ve also had several calls with our account rep now that we are going through a trial of the upgraded version, and the Drift team is super helpful.”

Verified User | Account Manager in Sales | Hospital & Health Care Company

[easy-tweet tweet=”When I first started with Drift, our account rep trained me personally.” user=”trustradius” template=”qlite”]

HubSpot Sales

HubSpot Sales TR Score

HubSpot offers users a sales hub platform with a wide range of capabilities including sales email automation and email tracking. The platform includes features such as email open and click rate tracking, email templates, email scheduling, meeting scheduling, Salesforce integration, email notifications, and customizable reports. The majority (54%) of HubSpot Sales users on TrustRadius are from small businesses. According to reviewers, two things HubSpot Sales does well are email tracking and customizing email workflows.

“We selected HubSpot sales not just for the price point vs offering ratio, but also for the integration capabilities, ease of use, scalability, UI, and report visuals. Our employees actually LIKE using HubSpot, and so we have good data instead of an expensive system that does no good unused.”

Erin St. John | Software Implementation, Testing, and QA | Path-Tec

[easy-tweet tweet=”Our employees actually LIKE using HubSpot.” user=”trustradius” template=”qlite”]


Yesware TR Score

Yesware is a sales email platform that provides salespeople with the tools to record and track email engagement. It includes features such as open rates, click through, and email attachment tracking; email templates; email tracking reports; email reminders; and CRM data synch. Over half (55%) of Yesware users on TrustRadius are from midsize businesses. Reviewers highlight the email notifications, Salesforce data sync, and email tracking dashboard with metrics like open rates and download rates as one of Yesware’s strengths.

“Works great for sending multiple email campaigns and having insights on email activity including analytics on downloaded resources. Also helps track the effectiveness of emails being sent with real-time stats. The ability to copy campaigns to test subject lines is effortless. Quick Chrome plug-in allowed our entire team on-boarded in minutes and support was very responsive.”

Jonathan Flores | Account Executive | ApexChat

[easy-tweet tweet=”Yesware: Helps track the effectiveness of emails being sent with real-time stats.” user=”trustradius” template=”qlite”] Predictive Playbooks predictive books tr score

From InsideSales, Predictive Playbooks is a sales cadence tool that includes sales email tracking capabilities. It includes features such as tracking email open rates and link clicks, real-time email notifications, email cadences with automated follow up reminders, integration with LinkedIn Sales Navigator, email delivery window recommendations, email templates, and CRM data sync. The majority (62%) of Predictive Playbooks users on TrustRadius are from enterprises. According to reviewers, the ‘neural send’ feature enables them to see what the best time of day is to contact a prospect and the ability to schedule different email or phone cadences (or ‘plays’) facilitates pipeline management.

“Playbooks clearly delineates a designed cadence with symbols and guides. Templates can be applied across the cadence (more on this later).[…] Email templates are easy to create, disseminate to your team, label, and apply at your chosen cadence stage. Mail merge fields allow for very specific templates that will appeal to your leads. Playbooks integrates seamlessly with Outlook.”

Tim Snedden | Associate Business Development Representative | Infor

[easy-tweet tweet=”Playbooks integrates seamlessly with Outlook.” user=”trustradius” template=”qlite”] Predictive PowerDialer predictive powerdialer tr score

Also from InsideSales, Predictive PowerDialer is a sales acceleration tool than enables salespeople to spend more time reaching out to high-quality leads that are likely to convert. Even though this product is a sales dialer, it allows sales reps to engage prospects across multiple channels, including email. Features include intelligent lead prioritization, single-click dialing, performance reports, call recording and monitoring, email templates, and Salesforce data sync. Over half (55%) of Predictive PowerDialer users on TrustRadius are from midsize businesses. Reviewers note that the dialer-to-CRM data sync and automatic call logging are two of InsideSales Predictive PowerdDialer’s best features.

“You can really hit a lot more leads in a day. With a prioritized seek list and pre-recorded voicemails, I could easily call 120+ leads per day, and get a lot of touches on these contacts whether through just a call, a VM, or a templated email. Tracking reports is also a great asset here to determine your ROI. It’s easy to test new emails/voicemails for a week at a time and discover what’s working and what’s not working to improve the process.”

Ryan McCarty | Sales Development Representative | Vibrant Technologies

[easy-tweet tweet=”PowerDialer: You can really hit a lot more leads in a day.” user=”trustradius” template=”qlite”]

Congratulations to the winners of the Top Rated Sales Email Tracking Tools Award!

Top Rated Criteria

Products included in the 2019 Top Rated Sales Email Tracking Tools list must have been in the top tier of their category TrustMap as of January 15th, 2019. To qualify for the Sales Email Tracking Tools Top Rated Award, products must have at least 10 reviews written within the past year, a TRScore of at least 7.5 out of 10, and must receive at least 1.5% of the traffic in their category.  Every reviewer is verified and every review is vetted before publication. Products are plotted on the TrustMap based on end-user data, including users’ likelihood to recommend scores as well as buyer research patterns. To learn more about TrustMaps and Top Rated methodology, check out this page.

About the Author

Megan Headley
Megan Headley
Megan leads Research at TrustRadius, whose mission is to ensure TrustRadius delivers high quality, useful and, above all, trustworthy user feedback to help prospective software buyers make more informed decisions. Before joining TrustRadius, Megan was Director of Sales and Marketing at Stratfor, where she was in charge of growing the company’s B2C revenue stream through email marketing and other channels. She enjoys traveling, reading, and hiking.

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