Best Project Management Software for Mid-Sized Organizations in 2026
Global businesses today are in need of project management software to ensure alignment across teams. Project management software mostly helps in planning, organizing, and allocating resources to manage many projects simultaneously. It assists teams in collaborating and staying updated with a project’s progress. It also helps organization leaders to manage costs and time through healthy and smooth collaboration among internal stakeholders. Deploying the appropriate project management software requires a lot of factors to consider. Especially for mid-sized businesses where cost plays a crucial role in business strategizing, selecting the right project management software at the right price is a challenge.
In this article, we provide you with the brands offering the best project management software for mid-sized organizations, according to real user data. This article also gives an idea of project management software and its benefits when used in a mid-sized organization.
Here’s a preview of Project Management Software for Mid-Sized Organizations:
- Best All-In-One Productivity Platform: ClickUp
- Best Open Platform for Project Management: monday.com
- Best Database App for Managing Projects: Airtable
- Best Project Management App for Task Management: Asana
- Best for Business Management Solution: BQE CORE
- Best for Automation and Collaboration: Wrike
- Best Project Management Tool on Kanban Framework: Trello
- Best Project Management Software for Agile Methodology: Atlassian Jira
- Best Web-based Product Management Tool: Adobe Workfront
Best Project Management Software for Mid-Sized Organizations
Best All-In-One Productivity Platform: ClickUp
ClickUp works as an all-in-one productivity platform. As a project management software it helps cross-functional teams to plan, organize, and collaborate by using Docs, Chat, Goals, and Whiteboard. Tasks can be customized with just a few clicks in the app. All types and sizes of teams can deliver work efficiently that boost productivity when done through the ClickUp app. ClickUp boosts productivity by removing friction caused by using many different applications..
Features
- It offers flexible task management along with resource management, Gantt charts, scheduling, and workflow automation.
- Team collaboration through this app is maintained with agile methodology, waterfall methodology, document management, email integration, time tracking, etc.
- ClickUp also supports project and financial reporting.
- ClickUp offers a mobile app.
“ClickUp is the single source of truth in our content marketing company. It drives our project flows, holds relevant documentation, and automates communication and task distribution. The ability to track time, hand off sub-tasks, and organize details without needing to perform 5 “housekeeping” tasks in the middle of project productivity is a massive win for our business.”
Read Tim’s full review here.
Best Open Platform for Project Management: monday.com
The operating system of monday.com is an open platform designed for users to create tools that they need to run simple to difficult tasks. The user interface provides building blocks like apps and integrations, allowing teams to build or customize their work solutions.
Features
- It streamlines a sales pipeline, creates a marketing campaign process, runs a robust CRM, or builds a project management tracker.
- monday.com offers a collaborative space to cross-functional teams to stay aligned, agile, and efficient.
“I use monday.com to manage projects, drive process efficiency, decrease inbox clutter, track productivity, and allow for transparency across the organization. One of the biggest problems it addresses is transparency. By creating project boards that are shared across departments and the org. Managers can easily see what it is teams are working on. Updates are at your fingertips. No wait time to get answers and no emails cluttering your inbox.”
Read Gina’s full review here.
Best Database App for Managing Projects: Airtable
Airtable is a collaboration platform deployed to empower companies for project management, content pipelines, product management, events planning, user research, and more. The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure. Airtable empowers users to build workflows that work the way they want.
Features
- Offers task management, collaboration, online proofing, and product management.
- Gantt charts can be used to track project updates, resource management, reviewing, etc.
- The app can be used on mobile as well as on desktop.
“We use Airtable to track just about everything. From product development to project management, social media management, inventory, client profiles… just about everything.”
Read this Verified User’s full review here.
Best Project Management App for Task Managing: Asana
Asana is a web and mobile project management app that provides task management, project management, conversations, communication, and dashboards. The app allows teams to stay updated with project progress status as well as workload balancing. Asana aims to offer teams the support to plan, organize, and execute their most ambitious work from anywhere.
Features
- Supports task management, document management, team collaboration, and resource management using Gantt Charts.
- It helps organizations that follow workflow automation, agile methodology, and/or waterfall methodology to maintain their workflow.
- Among other features, it can be accessed from mobile phones and has timesheet tracking, budget management, etc.
“Our organization uses Asana to help manage not only internal projects and tasks but for the firm’s professional services projects for clients. So everything from contract management to implementation/technology solution builds for clients.”
Read Adam’s full review here.
Best for Business Management Solution: BQE CORE
BQE CORE is a business management solution used for professional service firms. It is a combination of a billing assistant, project management, and accounting solution, and is designed for delivering actionable insights directly to the user’s dashboards or inbox. The software can be used instead of products like Engineeroffice, Archioffice, and BillQuick, and the functionality of all these applications can be accessed through BQE CORE.
Features
- Focuses on Customer Relationship Management (CRM).
- Expertise in expense management and HR management.
- It facilitates invoicing, legal billing, time tracking, project management, and professional services.
- Automation and integration are also a crucial part of the app.
Best for Automation and Collaboration: Wrike
Wrike is an enterprise-grade collaborative work management platform that helps companies work best with collaboration. Users can create a structure to accelerate business impact, and the tool allows teams to focus on the right work and meet deadlines as planned. Wrike offers tailored solutions for marketing and creative teams, project management teams, product teams, and service delivery teams.
Features
- The app offers agile development, creative management, construction management, and enterprise marketing management.
- Functions good in collaboration, Objectives and Key Results (OKR), online proofing, etc.
- Product management, professional services, automation, project portfolio management, social media management, along with task management and workflow project management are some significant services offered by the app.
“We use Wrike mainly to keep track of various tasks and the progress of each, as well as who is involved in the process. For example, we use it particularly in our publication process to see where each submission is in the process. It helps us track where it is and when it is complete. We also use it to track conferences and the necessary documents we need for each. Additionally, we use it for our weekly meeting agendas to write down updates and assign tasks.”
Read this Verified User’s full review here.
Best Project Management Tool on Kanban Framework: Trello
Trello from Atlassian is a project management tool based on a Kanban framework. Trello is perfect for task management in a to-do list format. It supports working in a common platform by boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and administrative control.
Features
- Facilitates organizing tasks, to-dos, and recurring activities, along with keeping organizations updated about the progress.
- Tasks are organized weekly or monthly.
Best Project Management Software for Agile Methodology: Atlassian Jira
Atlassian Jira is a project management tool that is designed to support agile methodology. The tool facilitates Scrum, Kanban, or a company’s own unique processes. From agile processes to reports, planning, tracking, and managing agile software development projects. And since not every team works the same way, Jira Software allows teams to customize workflows, permissions, and schemes to match the unique needs of each team.
Features
- Tracks update versions, features, and project progress.
- Re-prioritizes user stories and bugs, adjusts sprint scope, checks velocity, and issues
- Reports agile metrics to provide real-time, actionable data on team efficiency, quality, and overall performance, etc.
Best Web-based Product Management Tool: Adobe Workfront
Adobe Workfront is a collaborative work management solution for project and portfolio management, marketing resource management, and task management. The tool supports all types of work, including automation, performance management, integrations, reviewing, and collaboration throughout the work lifecycle.
Features
- Facilitates bug tracking, collaboration, enterprise marketing management, and product management.
- Supports professional services automation, project portfolio management, task management, and workflow project management.
What is Project Management Software?
Project management software is an application tool that businesses use across the globe to accelerate work collaboration. These tools support organizations in strategizing and managing projects from beginning to end. It works as a hub for project-related tasks, managing resources, offering seamless communications, assigning tasks, setting deadlines, tracking progress, and managing budgets. This helps an organization to function in an organized way, collaborate efficiently, and meet deadlines with ease.
Managing and organizing tasks under a project needs seamless communication and timely collaboration, especially when there are multiple ongoing projects. When a project management software is deployed on the cloud helps companies to track cross-functional teams through collaborating, discussing, tracking, updating, and reviewing.
Key features of Project Management Software
- Planning: Any type of project planning can be done through project management software, starting from the content required, resources to allocate, timeline, etc.
- Scheduling: Timelines can be set, and dependencies are defined by using tools like Gantt charts or customizing task lists.
- Task Management: Task management in a project management software is easy to access, like assigning specific tasks to specific team members, setting deadlines, and monitoring task progress in real-time.
- Resource Management: Resources are allocated and managed through project management software. Cost for a project, staff allocation, fund transferring as scheduled, and ensuring work collaboration of the resources allotted.
- Communication: A project management software facilitates flexible communication among cross-functional teams by using chat windows, group calls, voice/video calls, and feedback sharing or commenting on ongoing tasks.
- Collaboration: Collaboration is a major aspect of project management software. Sharing files, data, or knowledge transfer, keeping updated with the task or project status by using integrated messaging systems are common practices.
- Budget: A project management software enables organizations to track project costs. And after comparing the cost incurred with the pre-determined budget, they build insights for future financial planning.
- Report Generation: Automated reports are generated in an advanced project management software. Customizable dashboards are also used to keep track of a project’s status, workload, and work progress.
- Document management: Organizing and storing all project documents in a commonly used space that is easily accessible can be deployed in a project management software.
Project Management Software Benefits for Mid-Sized Organizations
A project management software benefits in varied ways for mid-sized businesses. Seamless communication and collaboration among cross-functional teams are constantly supported by project management software. The software enables constant support towards budget management, resource management, strategic planning, and task tracking. When a centralized platform is being deployed to maintain project data, real-time visibility towards progress and automated routine tasks are easily achieved. The tool also helps teams to manage risks and meet deadlines efficiently. Among various benefits achieved from deploying a project management software, here are a few benefits below:
- Planning and execution: Improves planning and scheduling by creating project plans, setting deadlines as well, and ensuring seamless and effective workflow.
- Easy management of tasks: Easy management of assigning tasks, tracking progress, and ensuring everyone is aligned towards their goals and responsibilities.
- Centralized control: Maintains documents, data, and communications within one platform, which is easily accessible to all stakeholders aligned through the project.
- Seamless collaboration: Provide a central place for team members to work together, share files, and communicate efficiently.
- Support remote work: Facilitates easy and flexible collaboration and communication for teams working remotely.
- Balanced resource allocation: Workloads and resource allocation are balanced effectively, preventing burnout and ensuring optimal use.
- Budget management: Helps in monitoring project costs in real-time and balances financial transactions proficiently.
- Controlled risk management: Supports in identifying and mitigating potential risks proactively to keep projects up-to-date and on track.
- Detailed reporting: Facilitates in generation of reports for evaluating project performance and gaining insights for upcoming projects.
How to Choose the Best Project Management Software for Mid-Sized Organizations?
Selecting a suitable project management software for mid-sized organizations requires a few factors to be considered. The first factor is the cost of the software, which must be affordable for a mid-sized business. The next factor is the features that the software offers, which must include task management, project management, documentation management, reviewing, seamless communication, timesheet tracking, and keeping updated with progress within one platform.
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The products in this article were chosen utilizing TrustRadius’ proprietary ranking algorithm, along with independent research conducted by the TrustRadius Research Team. The products featured in this article are frequently reviewed by mid-sized business users in the project management software category.
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Choosing the Right Project Management Software for Mid-Sized Organizations
Project management software for mid-sized organizations significantly needs to consider the cost of the project management software before deploying it in the workplace. The next aspects to be considered are the benefits and needs that a project management software offers at a budget price.
To make an informed decision, it’s crucial to dive deeper. At TrustRadius, we believe in the power of real user feedback. Every review on our platform is verified and authentic, providing you with genuine insights from peers who have used these tools in real-world scenarios. Ready to continue your research? Learn more about Project Management Software and related categories at the links below.
