Project Management Software Pricing Guide for 2025
In global businesses today, irrespective of organization size, projects are mostly carried out by using project management software. Getting the right project management software at the right price is a challenge. Thus, here we are to provide the required information that is needed to deploy a suitable project management software solution for different businesses. Looking into the various deciding factors, pricing models, pricing plans, and other detailed information to buy the right software, we bring the best options to consider through this article.
Publisher Note: Software pricing can change frequently. We quote a few publicly available pricing editions in this article, and those are accurate at the time of publication (October 2025). We’ve linked each product’s pricing page below so you can check for any recent updates.
How much does project management software cost?
The average pricing for project management software can vary between $5 to $50 per user per month, to $100 or more per user per month, depending on the needs and size of the company. Pricing usually depends on a few factors, like:
Free plans: Free plans incur no cost, but often offer more limited feature sets, so they are typically used by small businesses.
Scalability: The project management software pricing depends on how the software provides growth, offers updates, and advanced features from time to time.
Hidden costs: The pricing fluctuates when extra costs are added with premium plans, additional seats, or advanced features required for growth and better performance of businesses.
Understanding project management software pricing models
The project management software pricing models can depend on a company’s requirements to run its comprehensive projects. Therefore, the software pricing models can be feature-based, usage scale, and size of a business. Here are a few pricing models:
- Flat-rate-based pricing- This is a fixed price model offering unlimited access to the software features, irrespective of how many users are using it. This model is suitable for large enterprises that require a seamless workflow, user-friendly functions, and no limits on the number of users.
- Per-user-based pricing- This model of pricing is based on the number of users using the project management software. This model facilitates both transparency and scalability. It mainly helps businesses that have detailed team structures and can plan the number of licenses they need for the project management software.
- Tiered pricing- The tiered pricing model offers different sets of pricing plans, like basic, pro, premium, advanced, etc. Organizations get the option to choose one or multiple project management software plans that are suitable for their business structures, budget, and growth.
- Usage-based pricing- This model offers payment as per usage. The price charged for this model depends on the number of projects being deployed through the software, how much data is being used, and the features being used.
- Custom Pricing- Custom pricing depends on tailored quoting of the project management software, depending on organizational size, needs, etc. This might include training and required support to run project management software.
Project management software pricing plans at a glance
|
Company |
Free Plan |
Entry-Level Plan |
Mid-Level Plan |
High-Level Plan |
|
Forever free on the cloud |
$6 per month per user on the cloud |
$12.50 per month per user on the cloud |
$17.50 per month per user on the cloud |
|
|
Free trial available |
$12 per month per user on the cloud |
$14 per month per user on the cloud |
$24 per month per user on the cloud |
|
|
Free trial available |
$24 per month per user on the cloud |
$54 per month per user on the cloud |
Customized pricing |
|
|
30-day free trial for the premium edition. 14-day free trial for the standard edition. |
$9 per month per user on the cloud |
$17 per month per user on the cloud |
Enterprise-level plans depend on requirements. |
|
|
14-day free trial available |
Free or $10 per month (billed annually) per user (2-15 users) on the cloud |
$25 per month (billed annually) per user (5-200 users) on the cloud |
Wrike Enterprise and Pinnacle are priced per month per user, depending on requirements. |
|
|
Free trial available |
$13.49 per month per user on the cloud |
$30.49 per month per user on the cloud |
Enterprise-level plans depend on requirements. |
Project management software pricing: Factors to consider
The factors impacting the Project management software pricing are defined below:
|
Factors to Consider |
Impact on Project Management Software Pricing |
|
Team and organization structure |
The team structure and its working capacity are crucial factors to consider when selecting a project. A team structure can be constant or fluctuate. The per-user pricing model is thus suitable for a fluctuating team where the cost depends on the usage of each user. Flat-rate-based pricing and tiered pricing models are more suitable for rapidly growing organizations. |
|
Complexity of a project |
It is important to understand the complexity of the projects while investing in project software. For large corporations with integration or collaboration being the major factors, usage-based pricing or custom pricing could be the best option. |
|
Budget |
Budget is a key factor for any small to large corporate houses while deploying project management software. It is important to fix the budget by figuring out the initial investments and long-term needs. Organizations with a low budget can purchase a free or per-user pricing model for project management software. |
|
Growth and scalability |
Selecting the right project management software also depends on the growth of a company. The right project management software not only supports regular workload but also makes way for prospects. |
Project management software cost for small businesses:
Project management software costs for small businesses generally range from $5 to $20 per user per month, depending on the business requirements. The cost mainly depends on the number of users, the features required for businesses, workload, scalability, financial strategy, etc.
Key project management software pricing considerations for small businesses include:
- Scalability: The project management software pricing for a small business depends on its scalability. The growing prospects of a business pave the way for the use of suitable project management software.
- Add-on services: If any add-on services are required in a small-sized business, then the cost increases and the pricing depends accordingly.
- Billing flexibility: Billing cycle is important when choosing project management software. Generally, monthly billing costs are higher than annual billing costs. A 10% to 30% discount offer can be availed by selecting the annual billing plans.
Project management software pricing for small businesses
We have chosen the top three project management tools for small businesses based on user feedback. We considered factors like affordability, basic functionality, ease of use, and scalability when selecting these products.
- Trello: Trello is a project management software from Atlassian based on a Kanban framework. It offers task management in a to-do list format and has features like collaboration, automation, and administrative control. The price range starts from a free subscription or $5 per user/month and goes up to $17.50 per user/month.
- monday.com: Monday.com is an operating software with an open platform offering to streamline a sales pipeline, create a marketing campaign process, run a robust CRM, or build a project management tracker. The price range starts from a free subscription or $12 per month per user and goes up to $24 per month per user.
- Airtable: Airtable is a collaboration platform designed to empower more than 30000 companies, offering collaboration, enterprise marketing management, low-code development, no-code development, spreadsheet, task management, workflow, and project management. The start price is $24 per month per user and goes up to $54 per month per user.
What TrustRadius reviewers have to say about small business project management software
“We use Trello to manage our software’s current development projects. We use Trello to manage what fixes need to be done and what is getting pushed out. We use different automation and card templates to streamline the process.”
Read this Verified User’s full review here.
“monday.com is being used as a project management tool for the main workflow of my organization. It’s been used across the whole organization since it allows multiple departments to cross-reference information, tasks, and workflows. It allows the organization to manage tasks in an efficient way counting on real- time updating.”
Read Juan Miguel’s full review here.
Cost of project management software for mid-sized businesses
Project management software costs for mid-sized businesses average price range is $12 per month per user to $25 per month per user, depending on the business requirements, like the platform selected, billing cycle, features, add-ons, if any, etc. Most of the mid-sized businesses aim for growth in the long run, and thus, the selection of the right project management software is necessary. Tiered pricing is highly suitable for most mid-sized firms or organizations.
Key project management software pricing considerations for medium-sized businesses include:
- Advanced features: In rapidly growing mid-sized organizations, advanced features in project management software are highly recommended. Thus, the pricing plan selected is based on such features.
- Scalability: Choosing the right tool that grows with the growth of the organizational activities, teams, and project complexities is a crucial consideration here. The more flexible a project management software is, the more the price varies accordingly.
- Integrations: The right software offers compatibility with time tracking, CRMs, collaboration with cross-functional teams, and document tools, etc. This is a key consideration when selecting project management software for any mid-sized business.
Project management software pricing for mid-sized businesses
We have chosen the top three project management software for mid-sized businesses based on user feedback. We considered factors like affordability, basic functionality, and scalability when selecting these products.
- Asana: Asana offers teams to compose their work from daily tasks to strategic initiatives through collaboration, online proofing, product management, task management, and project management. The price starts at $13.49 per month per user.
- Adobe Workfront: Adobe Workfront is a collaborative work management solution that includes project and portfolio management, marketing resource management, and task management, along with support for all types of work, automation, performance management, integrations, review and approval capabilities, and collaboration throughout the work lifecycle.
- Notion: Notion offers an all-in-one workspace where users can work easily on notes, tasks, wikis, and databases. It can be customized as well as per the task needs. The price starts from $12 per month per user and goes up as the customization requirements increase.
What TrustRadius reviewers have to say about mid-size business project management software cost
“We use Asana to manage projects and streamline workflows. It really is to assign ownership and keep a streamlined flow of communication. As a manager, Asana makes my life really easier, and I hope it keeps growing. It took just a few days to get comfortable with this software. It is really intuitive.”
Read Albert’s full review here.
“Adobe Workfront is like a workboard for our organisation in which each and every employee can check the overall progress of all the recent projects on which we are working. It also helps us in understanding who is doing what in our organisation and what is the current progress of those particular projects. This is an essential business tool that helps us in completing assigned works on time.”
Read Swati’s full review here.
High-Level project management software pricing for enterprise businesses
High-level project management software costs for enterprise businesses are indefinite in nature due to the high-level maintenance and extreme usage. The average pricing of the software is $100 or more per user per month, depending on the enterprise access and requirements.
Key project management software pricing considerations for enterprise businesses include:
- Customization: Large organizations mostly require large-scale project management, and thus customization is a key consideration for such companies. Thus, custom pricing models are mostly suitable for big firms or organizations.
- Premium Support: Premium or advanced-level plans with features like 24/7 support, training, collaboration, integration, task management, document process management, etc., are highly recommended for large corporate houses. Thus, the price for project management software is always high.
- Deployment: The cost of a project management software for enterprises depends on its deployment. For cloud deployment, the cost differs from the on-premises solutions. On-premises deployment mostly charges an annual maintenance cost, which is an additional expense.
Project management software pricing for enterprise businesses
We have chosen the top three project management software for enterprise businesses based on user feedback. We considered factors like features, support, deployment, and scalability offered to a big organization.
- Atlassian Jira: Atlassian Jira is a project management tool software used by agile teams and supports agile methodologies, like Scrum, Kanban, etc. Users can report, plan, track, and manage agile software development projects from the Jira platform. For enterprise-level, the highest cost is $13.53 per user per month, and that goes beyond when customization or added features are required.
- Miro: Miro offers a visual workspace for innovation, where users work on product development, ensure that new products deliver on customer needs, synthesize information, develop strategy, design products and services, and manage processes. For large enterprises, the price goes up as per needs, while the business-scale collaboration with advanced features and security costs $16 per month (billed annually) per user for cloud deployment.
- Wrike: Wrike is an enterprise-grade collaborative work management platform designed to help companies do their best work. Wrike offers tailored solutions for project management teams, product teams, marketing teams, service delivery teams, etc. Wrike Business plan costs $25 per month (billed annually) per user (5-200 users) and increases based on the number of additional seats required.
What TrustRadius reviewers have to say about enterprise project management software costs
“We use Atlassian Jira to describe our tasks and plan our sprints. The tool allows the structuring of multiple tasks in epics, which helps searching, organizing, working together, and planning. We use the tool throughout the whole process of a sprint – for planning, daily updating, and documenting our tasks, creating bug tickets, refinements, and reviews.”
Read Nadja’s full review here.
“I use Miro for inter-departmental workshops and ideation sessions. I am working on a digital transformation project that has a high impact and influence on all departments within the Government, and I am communicating with everyone using Miro.”
Read Val’s full review here.
Frequently Asked Questions
1. What is project management software?
Project management software is a digital tool helping small to large organizations to plan and execute their work with efficiency. It can be deployed on cloud or on-premises with features like team plan, tracking task progress, managing tasks, timelines, resources, and collaboration across projects. It also includes high-profile support, like integration, depending on the plan chosen for an organization.
2. Can project management software integrate with other tools?
Premium or advanced-level software or customizable project management software can be integrated with other tools. High-level platforms can integrate with Slack, Google Workspace, Microsoft 365, Zoom, CRMs, and more.
3. Are there any free project management software?
Yes, there are a few project management software that offer free services. Trello, ClickUp, Asana, and a few others offer free plans with limited features, and these are suitable for small to mid-sized businesses.
The bottom line on project management software pricing
For any business type, Project Management software is a crucial aspect, and deploying the right software for your organization’s needs depends mainly on the pricing plans. It is recommended to evaluate the basic to next-step requirements, as well as how the software supports growth in the long run, before buying the software.
To continue your research, explore the project management software on TrustRadius. You can compare products, read verified reviews, and see which solutions best fit your needs. You may also find value in related categories, including:
