Top Features for HR Management Software
HR management software, otherwise known as Human Capital Management, is used for tasks carried out by the human resources department in an organization. By deploying top features for HR management software, HR departments can automate tasks, analyze data, create relevant reports, and maintain compliance and privacy standards.. These features significantly reduce paperwork, maintain data on employee information, and facilitate time tracking and performance management. HR management software offers varied functions, of which a few are mentioned below:
- Workflow management
- Self-service time tracking
- Securely organizes and manages employee data
- Employee training management for development and compliance
- Approval tracking
- Performance management
- Monitoring data updates done after an audit trail
- Building custom reports for employees for strategic insight
In addition to the functions mentioned above, many other functions are offered by HR management software. All these functions are a significant part of the HR management software. This article brings the top features for HR management software, helping companies to consider the features when deploying HR management software in their workplaces.
Employee Demographic Data
Employee demographic data is one of the top features for HR management software models. It includes recent and past employee data in order to project trends of the company’s workforce for the future. This allows the HR team to analyse patterns across employee performance, engagement, turnover, and recruitment. This feature helps HR team to address issues, and lets them know which initiatives are effective.. This data-driven approach helps organizations to plan for their workforce management, keeping a competitive edge by recruiting new talent and retaining the existing ones. The HR teams use data to build applicable strategies and promote diversity by being proactive. This feature includes:
- Employee identity: Save the basic information of employees such as name, date of birth, age, gender, race,
- Employee profile: Employee profile includes job title, department, work location, joining date, salary, and others.
- Qualification and work experience: This includes educational qualifications, certifications, and previous work history.
- Performance metrics: Attendance records, performance ratings, and engagement levels based on surveys and feedback.
- Employee tenure: The length of time an employee has been with the company.
BambooHR
BambooHR® is a cloud-based HR management software. It assists administrators in entering detailed demographic data for each employee. With integrated payroll, Applicant Tracking System (ATS), onboarding and e-signatures, time-off tracking and benefits administration, and performance management, BambooHR simplifies HR data management. BambooHR users have scored the feature 8.2 in their TrustRadius reviews.
“We use BambooHR as our HRIS, and it has been awesome in managing and streamlining our HR functions. It makes functions such as onboarding, managing time-offs, payroll, keeping employee records, and performance management easy.”
Read Amine’s full review here.
Candidate Development
HR management software helps candidates with suitable tasks for their development since they are hired. This feature is highly important for the professional growth of every employee in an organization. Candidate development is also significant for organizational growth, as it helps organizations in achieving goals with improved performance and employee training. The HR team focuses on “Human Resource Development” (HRD), providing continuous learning and career growth opportunities to employees. This feature offers the following:
- Onboarding: This includes streamlining the onboarding process with paperwork, welcome kits, and automated notifications to relevant departments.
- Training and learning: This feature facilitates training, online courses, and various certification programs.
- Performance management: The HR team and respective team managers keep track of employee performance against targeted goals, conduct performance appraisals for them, and accordingly provide feedback on their growth.
SAP SuccessFactors HCM
SAP SuccessFactors HCM (Human Capital Management) is a cloud-based HR management software that helps employees improve their work journey through learning and development goals. It connects the core HR and talent management, people analytics, and workforce planning to assist in candidate development. SAP SuccessFactors HCM users have scored the feature 7.9 in their TrustRadius reviews.
“We use the performance module to manage our personal development, we have kept our template simple and straightforward, so the tasks are easy and not time consuming. With the introduction of Gen AI features to help with writing, this is going to be even easier. The process needs to be intuitive when users don’t login frequently, there can be months between checkpoints but it really doesn’t require training to be able to manage the process.”
Read this Verified User’s full review here.
Organization and Location Management
HR management software’s organization and location management features are significant for centralized, standardized, and streamlined HR processes. This feature is highly in demand for companies with multiple offices, remote staff, or field jobs. This feature enables consistent, accurate data tracking, workforce management, and compliance across diverse work locations and environments.
- Organization management: It includes an HR information system to gather company structure and hierarchy data by using an organizational chart. The system generates a dynamic and up-to-date organizational chart to show the reporting relationships and structure of specific departments. The software also helps by segmenting employees by department, business unit, or function.
- Location management: It is a critical feature that includes geographically distributed employee management, such as staff working remotely, on-site, and hybrid employees. HR management software allows administrators to maintain a list of the company’s work locations along with employees working from such locations. Companies with multiple offices, or remote employees, or field workers use GPS to verify the employee’s work location, ensuring attendance and preventing time theft.
Rippling
Rippling is an all-in-one platform for HR management tasks, allowing employees to be managed across multiple geographical locations. It streamlines the employee lifecycle, from hiring to closure, which updates an employee’s work location. Rippling keeps track of the compliance and work ethics of a location where the employee is working. Rippling users have scored the feature 9.2 in their TrustRadius reviews.
“Rippling is primarily used by our HR team and employees for time tracking, payroll management, and sick/leave requests. Before Rippling, we had employees submitting their hour totals through various mediums. Rippling has centralized everything and has made my life so much easier! I was reluctant to use a time-tracking platform, but it really is exceptional and has amazing features that have made my payroll process so much easier. I truly cannot recommend this product enough!”
Read Angelina’s full review here
Compliance Data
HR management software facilitates companies to manage compliance data for regulations, like COBRA and OSHA. Abiding by the compliance rules reduces risks, saves time, and keeps away from penalties. The software uses integrated reporting, automation, and a centralized, maintained record to streamline these processes.
- COBRA: COBRA is termed the Consolidated Omnibus Budget Reconciliation Act, allowing employees and their families to access health insurance even after a job loss or other equivalent events. HR software manages this complex and time-sensitive process through automation.
- OSHA: OSHA is the Occupational Safety and Health Administration, which maintains employee records and reports, along with work-related injuries and illnesses. HR management software, along with Environmental Health and Safety (EHS) software, simplifies this critical and significant process.
- Industry-specific regulations: HR Management tools help organizations comply with industry-specific regulations in various ways. The tools allow HR to log and track workplace incidents and illnesses digitally. This is an essential task to ensure compliance with the required OSHA guidelines. A centralized digital location is used to save safety protocols, inspection logs, and equipment maintenance records, keeping them easily accessible during an OSHA audit.
Paylocity
Paylocity offers non-stop access to online payroll and human resource data management with compliance capabilities that ensure full compliance with federal workplace regulations by capturing required data in a central database. The app has the benefits of information, organizational charting, and Compliance data management, such as COBRA and OSHA. Palocity users have scored the feature 7.5 in their TrustRadius reviews.
“We use Paylocity for all our payroll needs. We have the system integrated with recruiting software so that onboarding is done electronically and uploaded into the Paylocity system. All employee information is entered and edited, and all pay details are included. Payroll reports, ACA compliance, and more can be accessed through their reporting system. Processing payroll is seamless, and the system is very user-friendly.”
Read Merry’s full review here.
Pay Calculation
Pay calculation is one of the top features for HR management software. It is offered through an automated and multi-step procedure by integrating employee data from several sources and computing their net pay. The app calculates net earnings after taxes and voluntary deductions to build a payslip and report payroll expenses. This feature provides the following:
- Employee data gathering: Consolidating employee information is collected, maintained, and used as and when required under this process.
- Salary structures defined: The HR team uses the app to customize pay structures according to the employee’s role and the organization’s compensation policies.
- Error reduction: This feature helps in tracking and data compilation, which automatically reduces mistakes and calculation errors.
UKG Pro
UKG Pro, with its efficient pay calculation, provides for the computation of employee pay with state and federal deductions. It also provides employees access to wages accrued during the pay period before the end of the pay cycle. UKG Pro users have scored the feature 8.3 in their TrustRadius reviews.
“I am the Payroll Manager. My team is responsible for processing any pay or time-related items. We configure business rules related to payroll. We run standard and ad hoc reports for internal and external customers. We utilize payment services for tax filing, garnishments, and direct deposits.”
Read Tara’s full review here.
Organizational Charting
Organizational charting under human resources management software works as an interactive visual presentation that defines a detailed company structure. The HR team integrates employee databases directly to build the chart. The main functions of this feature are:
- Automated chart generation: Employee data is automatically pulled, ensuring safety and accuracy in generating organizational charts.
- Real-time synchronization: The chart is always up-to-date with recent data or data changes. It is automatically updated to reflect new hiring, promotions, and other significant changes taking place in a company.
- Interactive and customizable charts: This feature is customizable and interactive in nature, allowing users to update and change information as and when needed. Filter views like location, department, hierarchy, etc., are also available.
UKG Ready
The UKG Ready® software suite is a centralized HR management solution offering HR tasks management for small to mid-sized businesses. It can create hierarchical charts for employee positions and performances. UKG Ready’s suite of tools offers actionable insights, ensuring compliance. With its AI-driven work processes, it boosts efficiency and productivity. UKG Ready users have scored the feature 8 in their TrustRadius reviews.
“UKG Ready is our employee-facing portal. It is the option for our employees to log in, update their personal information themselves, onboarding, open enrollment, performance management, and file feeds for insurance. This has helped to make things more efficient for processing, and saving money in the long run, ensuring everything has been turned off when it was supposed to be when employees left the company.”
Read Sabrina’s full review here.
Applicant Tracking
Applicant tracking is a significant HR management software feature in the trend nowadays, with the advent of AI. It is commonly known as an Applicant Tracking System (ATS) that automates and streamlines the hiring process and acts as a centralized database for the recruitment procedure. It manages job posting to multiple boards, CV screening using AI, interview scheduling, and tracking candidates by ensuring compliance. This automation process helps the HR teams to save time and stay focused on top candidates, along with maintaining efficiency. The major functions of this feature are:
- Centralized database: It collects and saves all applicants’ details like resumes, cover letters, and contact details in a centralized, accessible platform.
- Automated job posting: Automated job posts are easily created for multiple job portals or career sites.
- Resume screening: This is a vital feature where deploying AI, resumes are scanned and shortlisted.
- Applicant tracking: It automatically tracks progress for a candidate application by going through different stages of the hiring procedure.
Paycom
Paycom is a one-stop platform designed to help HR and payroll management with automated, employee-first technology. The applicant tracking system allows recruiters to assign applicants to various stages for others to see their status at a glance, and supports every stage of hiring and employee management. Paycom users have scored the feature 7.3 in their TrustRadius reviews.
“We use Paycom as our HRIS system that covers payroll, benefits, compliance, and also ATS. Since we have their ATS system, it has been a huge help gathering and being able to integrate a new employee’s information directly from their application versus having to enter everything.”
Read this Verified User’s full review here.
Duplicate Candidate Prevention
HR management software has a unique feature of eliminating duplicate candidate profiles. This feature has access to automated merging tools, upfront data validation, and AI-powered deduplication. It is critical to maintain a clean database, ensuring employers don’t miss out on suitable candidates. This improves the overall hiring efficiency. The most important functions under this feature is:
- Unique identifier: The software alarms when it detects potential duplicates while checking for matches, deploying unique field combinations.
- Data validation: The app can automatically cross-reference new entries against old or existing records during the application process. When the system detects a potential match, it alarms that the new entry is a duplicate.
TriNet
TriNet provides HR and payroll solutions tailored to small and medium-sized businesses (SMBs). With its Applicant Tracking Software, it spots duplicate candidates and prevents them from the system from being added. TriNet users have scored the feature 9.1 in their TrustRadius reviews.
Choosing the Top Features For HR Management Software
HR management software plays a very significant role in organizations, irrespective of their size or type. It helps organizations to manage employee-related data and progress during an employee’s working tenure. The usage of this software reduces human error, provides accurate analysis, and offers continuous feedback to employees for performance progress. Considering the few top features for HR management software mentioned in this article, companies can deploy the most suitable software brand that meets their organizational needs.
To continue your research, explore the HR management software on TrustRadius. You can compare products, read verified reviews, and see which solutions best fit your needs. You may also find value in related categories and resources, including:
